For authors

Dear Authors, please provide number ORCID.

SUBMITTING YOUR PAPER

  1. The publication is free of charge
  2. Papers should be sent by System by clicking: Make a Submission on page  https://czasopisma.uwm.edu.pl/index.php/aspal
  3. All papers undergo a preliminary review by the Chairman of the Editorial Board in order to verify whether they fall within the subject matter and the editorial standards of the journal. The Chairman of the Board suggests the names of the Reviewing Editors. All papers are reviewed by two reviewers in a double-blind review process.
  4. The review is provided in a written format, and is entered in the form available from the journal’s website.
  5. In these cases where the Reviewers suggest modifications to the paper, the Editor forwards their remarks to the Author for approval and consideration.
  6. In the case where a given paper receives two negative reviews, the Editor informs the Author and publication is declined.
  7. In the case where a given paper received two different reviews, the final decision is made by the Chairman of the Editorial Board who may or may not consult the Members of the Board.
  8. While submitting the paper, the Author should also attach the statement of the transfer of copyright to the University of Warmia and Mazury in Olsztyn Publishing House and the declaration that the work in question had not been previously published in this format. The statement and declaration should be sent also to the email address: aspal.editor@wp.pl – download
  9. It is the responsibility of the Authors of the publication to obtain consent for the publication of any previously copyrighted data, drawings or photographic images.

EDITORIAL REQUIREMENTS

General and technical requirements for the submissions

  1. Document style – the text should be written in Times New Roman type of font, 10 point, with 1.5 line spacing. Highlighting using italics or bold text is permissible, however, underlining of letters, words or sentences is not.
  2. Size of tables and figures must not exceed the A4; tables should be described using Times New Roman font of 9 points, with 8 points in table contents, with a single line spacing. Vertical lines should be avoided as far as possible. Document format for tables should be either .doc or .rtf.

The following layout is assumed

  1. Title of the paper in Polish (or in English, if the entire paper is written in English; the same rule for keywords).
  2. First and last name of the Author(s). PLEASE PROVIDE NUMBER ORCID.
  3. Summary (between 600 and 1000 characters).
  4. Keywords – up to 6 keywords should be quoted, useful for indexation and search terms. We recommend that the words used in the title should not be repeated as keywords.
  5. Main body of text of the scientific paper should include: an introduction featuring research objective and hypothesis, materials and methods, results, discussion, conclusions (or summary) and literature. We recommend quoting relevant subject literature, including papers published in previous issues of “Acta Scientiarum Polonorum”.
  6. Title, abstract (600–1000 characters) as a translation of the summary and keywords into English.
  7. Address of the Author’s workplace (Authors’ workplaces) – both postal address and email/website.
  8. Titles and contents of the tables, as well as descriptions and keys for the figures should be given in Polish and in English, if the work is published in the Polish language; and the numbering of tables and figures should be given in Arabic numerals. If the given work is published in the English language, all descriptions should be given in English only.

Units and notation – International System of Units (SI) must be used, for instance kg · dm–3 (and not kg/dm3).

Literature (in-text references) – when quoting the works by other authors, we provide name and year of publication in brackets [Kowalski and Lewandowski 2000, Lewandowski 2001, Zalewski et al. 2001] or …according to Kowalski [2000]…

A list of quoted works (reference list) should be collated alphabetically as follows: Author’s (authors’) last name(s), first name initials; year of publication, when there is more than one work by the same author published in the same year, after the year they should be itemized as a, b, c etc.; title of the work; edition and place of publication, number of volume, issue, and page numbers, for instance:

Chełkowski, Z. (1966). Introdukcja troci do rzeki Gowienicy (The trout introduction into the river Gowienica). Gospod. Ryb., 1 (2), 18–19.
Greń, J., Kowalski, Z. (1972). Statystyka matematyczna (Mathematical Statistics). PWN, Warszawa.
Turski, W. (1972). Projektowanie oprogramowania systemów liczących (Software design of computing systems). Mat. Konf. Projektowanie maszyn i systemów cyfrowych. Warszawa 2–5 June 1971. PWN, Warszawa, 132–139.

The Author submits the text of the paper to the Editor in a digital file. After receiving the review, the Author sends the Editor a new copy of the paper, corrected according to the Reviewers’ suggestions and, if applicable, with a written explanation of why certain suggestions were not followed. The main part of the paper (summary, the main body of the text, and literature) should be saved in one file. Tables, figures, and other appendices should be saved and sent in separate files. All illustrations (such as drawings, diagrams, graphs) should be developed and saved as separate digital files (source files) using software compatible with Windows environment (for instance, Excel, Corel Draw, Photoshop etc.).

The Editor reserves the right to abridge and correct as well as modify and elaborate the contents, subject to the Author’s approval.

PROCEDURE FOR REVIEWING SCIENTIFIC PAPERS

This journal uses double-blind review, which means the identities of the authors are concealed from the reviewers, and vice versa.

To facilitate this, authors need to ensure that their manuscripts are prepared in a way that does not give away their identity.

Blinded manuscript (no author details): The main body of the paper (including the references, figures, tables and any acknowledgements) should not include any identifying information, such as the authors’ names or affiliations.

Besides the obvious need to remove names and affiliations under the title within the manuscript, there are other steps that need to be taken to ensure the manuscript is correctly prepared for double-blind peer review.  To assist with this process the key items that need to be observed are as follows:

Use the third person to refer to work the Authors have previously undertaken, e.g. replace any phrases like “as we have shown before” with “… has been shown before [Anonymous, 2007]” . Make sure figures do not contain any affiliation related identifier Do not eliminate essential self-references or other references but limit self-references only to papers that are relevant for those reviewing the submitted paper. Cite papers published by the Author in the text as follows:  ‘[Anonymous, 2007]’. For blinding in the reference list:  ‘[Anonymous 2007] Details omitted for double-blind reviewing.’

Remove references to funding sources

Do not include acknowledgments

Remove any identifying information, including author names, from file names and ensure document properties are also anonymized.

Each paper is assessed by the Chairman of the Editorial Board and the Subject Editor and if it meets the content criteria and falls within the journal’s profile, it is submitted for review.

  1. At least two independent Reviewers are recruited from entities outside the Author’s home institution.
  2. Double-blind review process is employed, where neither the Authors nor the Reviewers know each other’s identities.
  3. The review has a written format and concludes with an unambiguous recommendation as to whether the article should be published or rejected.
  4. The list of Reviewers collaborating with the journal is published annually in the last issue of the year – the fourth issue of the quarterly. It is also made available at the website after all four issues have been sent to print.
  5. A sample review form in downloadable pdf format is available here – download

PUBLICATION ETHICS AND MALPRACTICE STATEMENT. ETHICAL GUIDELINES

The ethical policy of Acta Scientiarum Polonorum Administratio Locorum journal follows the Committee on Publication Ethics (COPE) recomendations (http://publicationethics.org/).

Duties of Authors:

  • confirm that all the work in the submitted manuscript is original
  • acknowledge and cite content reproduced from other sources
  • obtain permission to reproduce any content from other sources
  • declare any potential conflict of interest.

Detailed information for Authors see -> https://publicationethics.org/files/2003pdf12_0.pdf

Duties of Reviewers:

  • be objective and constructive in their reviews and provide feedback that will help the authors to improve their manuscript
  • keep all manuscript and review details confidential
  • to alert the editor to any published or submitted content that is substantially similar to that under review

Detailed information for peer reviewers see -> https://publicationethics.org/files/Peer%20review%20guidelines_0.pdf

In order to prevent cases of scientific misconduct the Editorial Board has procedures in place to deal with cases of “Ghost-writing”, “Guest Authorship”, “Plagiarism” and “Self-plagiarism”.

Ghost-writing: A situation where someone makes a substantial contribution to a publication without revealing his or her participation as one of the authors or without being mentioned in the acknowledgments attached to the publication.

Guest Authorship or Honorary Authorship: A situation where one or more authors are cited as making a significant contribution to a work were as in reality the contribution is insignificant.

Plagiarism: The act of using someone else’s work as one’s own without acknowledging the source of that work.

Self-plagiarism: The act of using your own earlier published work without acknowledging the source of that work.

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